You can publish your default Outlook 2010 Calendar to the Internet, which can allow more people to view it. Publishing an Internet Calendar requires neither the publisher nor the user to use an Exchange account.

If you publish a calendar on Office.com, you can control who can access your calendar on Office.com. You are the only person who can modify your calendar, and you can only do so through Outlook. In your default calendar, on the Home tab, in the Share group, click Publish Online, and then click Publish to Office.com.

If you have access to a Web server that supports the World Wide Web Distributed Authoring and Versioning (WebDAV) protocol, you can choose to publish calendars to that server instead. However, publishing to Office.com provides improved control over who can access your calendar. In your default calendar, on the Home tab, in the Share group, click Publish Online, and then click Publish to WebDAV Server. For more information, see Publish your calendar on a WebDAV server.

Your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) might provide features and tools to enable you to publish your calendar as a Web page. Contact your ISP to find out whether that feature is available to you.

1. Appointments vs. Meetings
a. An appointment automatically becomes a meeting when you Invite Attendees
2. Quick Appointments
a. Click in the Calendar on the correct Date/Time | Type the Appointment Subject | press Enter
3. Quickly Set the Appointment or Meeting Time Before Opening the Appointment/Meeting Window
a. Click on the Start Date/Time in the Calendar and drag through the End Date/Time to select that time block
b. Right-click the selected cells | click New Appointment or New Meeting Request – the Date/Time will already be complete in the request form
4. Change the Calendar View
a. Click the View tab | Time Scale – to select desired time intervals (60 min., 30 min., 15 min., etc.)
b. Click the View tab | Overlay to lay a calendar on top of another calendar
c. Click the View tab | Daily Task List to display Tasks below the personal calendar
d. Click the View tab | Color to select different colors for each calendar you open
e. Click the View tab | click the dialog launcher (small arrow) in the Arrangement group to make changes to the Calendar Options
5. “Other” Calendar Views (not available as buttons on the Ribbon!)
a. To view a specific number of days (i.e. 3 days rather than 5 or 7!) – open a calendar to the first day you want to display
b. Press ALT + 0 – 9 (0=10 days, 5=5days, etc.) for the number of consecutive days to display
c. Click on Day, Work Week, or Week to return to the normal view
6. To view non-consecutive days “Side by Side”
a. Click the first date in the Date Navigator (at the top of the Navigation Pane or the To Do Bar)
b. Hold down the CTRL key, then click on the next date, CTRL+click additional dates until all needed dates appear in the Calendar
7. Recurring Meetings with a Difference – Use this tip to create Recurring meetings where the location and/or day of the week or time must be different for some of the meeting occurrences!
a. Meetings created with “Recurrence” selected will all have the same Location and the same Time scheduled for all meetings in the series
b. Create the first instance of the meeting – DO NOT select “Recurrence”
c. Select the meeting in the Calendar (click on it)
d. Copy the meeting (Ctrl+C)
e. Navigate to the next date/time in the series, click in the Calendar where you want to schedule the meeting and Paste (Ctrl+V)
f. See Tip #3b above to display non-consecutive dates side by side for easier copy/paste operations
g. Double-click the copied meetings to Edit the meeting, add/change any necessary details | Save & Close or Send
8. Quickly Select Different Months/Years in the Date Navigator (the small
monthly calendar)
a. Locate the Date Navigator at the top of the Navigation Pane or
the To Do Bar
b. Click and hold down the left mouse button on the current Month
displayed
c. Drag the mouse above or below the Date Navigator until the
desired Month/Year appears in the scrolling list – click the Month/Year to set it
d. You can use this trick to schedule recurring meetings years in advance!

There are two types of rules in Outlook — server-based and client-only.

• Server-based rules    If you are using a Microsoft Exchange Server Account, some rules that you create are server-based rules. These rules run on your mailbox on the Exchange mail server, even when Outlook is not running on your Computer. Server-based rules must apply to messages when they are first delivered to your Inbox, and the rules must be able to run until they are completed on the server. For example, a rule that specifies that a message be printed cannot run until it is completed on the server. If a rule cannot be applied on the server, it is applied when you start Outlook and becomes a client-only rule.

• Client-only rules    Client-only rules are rules that run only on your computer. These are rules that cannot run until they are completed on the server, such as specifying to print certain messages. Client-only rules can only run when Outlook is running.

If your list of rules contains both kinds of rules, the server-based rules are applied first, followed by the client-only rules

If you want to manually run one or more rules, do the following:

1. Click the File tab.
2. Click Manage Rules & Alerts.
3. Click Run Rules Now.
4. In the Run Rules Now dialog box, under Select rules to run, select the check box next to each rule that you want to run.
5. In the Run in Folder box, if you want to select a different folder, click Browse, click the folder, and then click OK.

Select the Include subfolders check box to include all folders under the folder specified in step 5.

1. In the Apply rules to list, the default is all messages. You can change this to read or unread messages.
2. Click Run Now.

A rule can be quickly created from any message. The advantage of creating a rule this way is that rules are suggested based upon the message sender or recipients. For example, when starting with a message, one rule that is suggested moves all messages from that sender to a folder that you choose.

1. Click the message for which you want to create a rule, and then on the Home tab, in the Move group, click Rules.

Suggested rules appear based upon the message sender and recipients.

1. Do one of the following:

• Click one of the suggested rules, click a destination folder, and then click OK.
• For more rules options based upon the sender, recipients, or subject of the message, click Create Rule.

If you chose Create Rule in step 2, the Create Rule dialog box appears. Continue with the following steps.

1. Under When I get e-mail with all of the selected conditions, select the check boxes for the conditions that you want.
2. Under Do the following, select the check boxes for the action that you want the rule to take when the specified conditions are met.
3. Select the Move the item to folder check box.
4. Click an existing folder or click New to create a new folder to store the messages.

To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard. This is the same wizard that appears when you go to Manage Rules & Alerts in the Backstage view (by clicking the File tab). Click OK.