You can automatically set up Outlook 2010 to access your account with an Exchange account using only your e-mail address and password.

How do I set up Outlook 2010?

Open Outlook 2010. If the Microsoft Outlook 2010 Startup wizard displays automatically, on the first page of the wizard, click Next. Then, on the E-mail Accounts page of the wizard, click Next again to set up an e-mail account.

If the Microsoft Outlook 2010 Startup wizard doesn’t appear, on the Outlook 2010 toolbar, click the File tab. Then, just above the Account Settings button, click Add Account.

On the Auto Account Setup page, Outlook may try to automatically fill in the Your Name and E-mail Address settings based on how you’re logged on to your computer. If the settings are filled in and they’re correct, click Next to have Outlook finish setting up your account. Read the rest of this entry

Microsoft Outlook may be “the email standard”, but there’s no reason you need to settle for its standard layout when you can make it all your own. These tips show you how to customize the email interfaces you work and the basic functions to get you working with Outlook more efficiently.

• Start Outlook in a folder other than Inbox On the Tools menu, click Options, and then click the Other tab. In the Advanced Options dialog box, set the startup folder that you want.
• Do you travel between time zones? Add a second time zone and switch between time zones for all Windows-based programs. Click Swap Time Zones in the Time Zone dialog box (Tools menu, Options dialog box, Calendar Options dialog box).
• Quickly change the time zone for all Windows-based programs Right-click the space at the top of the time bar when you view days in Calendar, and then click Change Time Zone on the shortcut menu.
• Reuse custom views If you change a view by adding columns or changing the format and want to save it for reuse, type a new view name in the Current View box on the Advanced toolbar, and then press ENTER.
• Quickly add contact information that isn’t represented by existing fields To add custom fields, in the contact, on the All Fields tab, click New and then specify the field’s name, type, and format.
• Quickly create a contact with the same company name and address as another contact Select the existing contact in your Contacts list, and then on the Actions menu, click New Contact from Same Company.
• See details about the view you are using For details such as which fields are in place and if the view is filtered or sorted, right-click the table header and then click Customize Current View. Read the rest of this entry

Ever wish you had an Outlook expert at your shoulder while you work — always ready with great tips for working with e-mail messages, meetings, appointments, or contacts? If so, this page is for you. See the following to learn new and faster ways to work in Outlook.

• Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.
• Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.
• Send a message to multiple people without revealing other recipients’ identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone’s name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.
• Find related messages To find related messages, right-click the message, and then on the shortcut menu, point to Find All and then click Related Messages. The Advanced Find dialog box appears with a list of related messages.
• Jog your memory with a follow-up flag Create a follow-up flag as a reminder to follow up on a message. On the Actions menu, click Follow Up and click the flag color of your choice. Read the rest of this entry

You can publish your default Outlook 2010 Calendar to the Internet, which can allow more people to view it. Publishing an Internet Calendar requires neither the publisher nor the user to use an Exchange account.

If you publish a calendar on Office.com, you can control who can access your calendar on Office.com. You are the only person who can modify your calendar, and you can only do so through Outlook. In your default calendar, on the Home tab, in the Share group, click Publish Online, and then click Publish to Office.com.

If you have access to a Web server that supports the World Wide Web Distributed Authoring and Versioning (WebDAV) protocol, you can choose to publish calendars to that server instead. However, publishing to Office.com provides improved control over who can access your calendar. In your default calendar, on the Home tab, in the Share group, click Publish Online, and then click Publish to WebDAV Server. For more information, see Publish your calendar on a WebDAV server.

Your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) might provide features and tools to enable you to publish your calendar as a Web page. Contact your ISP to find out whether that feature is available to you.

1. Appointments vs. Meetings
a. An appointment automatically becomes a meeting when you Invite Attendees
2. Quick Appointments
a. Click in the Calendar on the correct Date/Time | Type the Appointment Subject | press Enter
3. Quickly Set the Appointment or Meeting Time Before Opening the Appointment/Meeting Window
a. Click on the Start Date/Time in the Calendar and drag through the End Date/Time to select that time block
b. Right-click the selected cells | click New Appointment or New Meeting Request – the Date/Time will already be complete in the request form
4. Change the Calendar View
a. Click the View tab | Time Scale – to select desired time intervals (60 min., 30 min., 15 min., etc.)
b. Click the View tab | Overlay to lay a calendar on top of another calendar
c. Click the View tab | Daily Task List to display Tasks below the personal calendar
d. Click the View tab | Color to select different colors for each calendar you open
e. Click the View tab | click the dialog launcher (small arrow) in the Arrangement group to make changes to the Calendar Options
5. “Other” Calendar Views (not available as buttons on the Ribbon!)
a. To view a specific number of days (i.e. 3 days rather than 5 or 7!) – open a calendar to the first day you want to display
b. Press ALT + 0 – 9 (0=10 days, 5=5days, etc.) for the number of consecutive days to display
c. Click on Day, Work Week, or Week to return to the normal view
6. To view non-consecutive days “Side by Side”
a. Click the first date in the Date Navigator (at the top of the Navigation Pane or the To Do Bar)
b. Hold down the CTRL key, then click on the next date, CTRL+click additional dates until all needed dates appear in the Calendar
7. Recurring Meetings with a Difference – Use this tip to create Recurring meetings where the location and/or day of the week or time must be different for some of the meeting occurrences!
a. Meetings created with “Recurrence” selected will all have the same Location and the same Time scheduled for all meetings in the series
b. Create the first instance of the meeting – DO NOT select “Recurrence”
c. Select the meeting in the Calendar (click on it)
d. Copy the meeting (Ctrl+C)
e. Navigate to the next date/time in the series, click in the Calendar where you want to schedule the meeting and Paste (Ctrl+V)
f. See Tip #3b above to display non-consecutive dates side by side for easier copy/paste operations
g. Double-click the copied meetings to Edit the meeting, add/change any necessary details | Save & Close or Send
8. Quickly Select Different Months/Years in the Date Navigator (the small
monthly calendar)
a. Locate the Date Navigator at the top of the Navigation Pane or
the To Do Bar
b. Click and hold down the left mouse button on the current Month
displayed
c. Drag the mouse above or below the Date Navigator until the
desired Month/Year appears in the scrolling list – click the Month/Year to set it
d. You can use this trick to schedule recurring meetings years in advance!