Do More With Less: Part 1 – Get Rid of Your Unnecessary Solutions

Join us as we explore the growing number of tools that are being used by businesses today, the risks that come with managing large tech stacks, and the importance of eliminating redundant solutions.

Gone are the days when businesses were trying to succeed by doing it all. Today, as many organisations are finding out, the best way to thrive in a highly competitive environment is by cutting down. And that means streamlining, optimising, and focusing on those elements that really matter most. 

This idea is at the very heart of Microsoft’s message: Do more with less. 

There are three pillars supporting this message:

  1. Elimination of redundant solutions
  2. Simplification of IT management
  3. Protection of digital workers

In this post – the first of our ‘Do More With Less’ series – we want to take a deep dive into the first of these. Join us as we explore the growing number of tools that are being used by businesses today and the risks that come with managing large tech stacks. We’ll reveal the importance of eliminating the redundant solutions that could be zapping employee productivity, and increasing your digital risk. 

More apps = more productivity?

How many different tools does your business use? 10? 50? It’s probably a lot more than you think. Especially if your employees have the freedom and flexibility to choose apps that best suit them. 

A 2021 report claimed that each department of an organisation could use between 40 and 60 different tools. This means that, if your business is divided into operations, sales, marketing, IT, customer service, and HR, there could be upwards of 350 different digital tools in circulation at any given time. That’s a lot. 

Wasted hours

Studies have found that the need to toggle between different types of software can cause a huge number of wasted hours. About four hours every week, based on 1200 toggles per day.

So ultimately, this really is a case of doing less with more. 

And, as it turns out, the problem extends far beyond productivity alone. Using software from multiple vendors can put a drain on your IT budget. It can also result in more demand on IT workers, who need to track, monitor, and maintain an ever-growing number of applications. 

Not to mention the security risks. The more places your data is stored – and the more vendors it’s stored with – the greater the chance of experiencing a breach. And these can be costly to come back from. 

The good news is that there’s a solution: getting rid of anything that isn’t bringing you value. 

How to eliminate redundant business apps

There are two very simple ways to get rid of tools that are pulling you down.

Firstly, by understanding what’s being used, and what isn’t. Research suggests that as many as 45% of business apps aren’t being used regularly, so there are probably a few you can get rid of quickly. It can help to use a SaaS management tool to keep track of all tools in your stack, and utilisation rates. 

Secondly, by working to consolidate any tools with duplicate features and functions. It may be that you have a communication tool, a collaboration tool, a file-sharing tool, and a tool that does all three. Shifting exclusively to the all-in-one tool may help boost productivity, lower costs, and minimise risk. 

This is exactly what we’re here to help with at Reliable Networks. We help our clients understand more about what Microsoft 365 can do for them. This makes it easier for them to identify the features and functions that can help them do more with less. Want to know more? Get in touch with us. 

Gregory Olczyk

Gregory Olczyk