Starting to see more problems with your tech? You could be experiencing one of the most common IT issues: outdated systems. Discover how modern solutions could transform the way you operate.
Here at Reliable, we frequently have not-for-profits coming to us with a wide variety of IT frustrations. For example, many complain that their software is slow, so they can’t get as much done as they’d like to. Others are worried because they’re seeing an increase in hacking attempts, while some are annoyed that managing their IT seems to be a much bigger job than it used to be.
We’re frequently asked what’s causing all these things.
Unfortunately, one of the most common IT issues in not-for-profit organisations is outdated legacy systems that start to have negative impacts on many areas of operations.
Why are not-for-profits relying on legacy systems?
Legacy systems – older software and applications that organisations have been using for a long time – are hugely common in not-for-profit environments. That’s understandable, as all dedicated organisations want to focus their time and energy on the cause, not on their technologies.
When we ask our clients why they’re still using old tech, we’re told it’s because of things like…
- Familiarity. These systems have been in place forever; they’re part of the furniture.
- Cost. On-premises solutions have been purchased in full, so there’s no ongoing cost.
- Usability. Having used the same systems for years, everyone knows what they’re doing.
- Industry standard. Everyone in the nonprofit sector is using the same software.
- Ease. It’s just easier to stick with what’s already there than spend time exploring options.
We get it. These are definitely some persuasive points for keeping things exactly how they are. But in the spirit of fairness, we also need to explore the issues associated with using outdated technologies. And more importantly, we need to look at how these issues are holding charities back.
The problem with outdated tech
Why is outdated technology a significant IT issue for not-for-profit organisations? Because it hampers their ability to leverage modern advances that can drive efficiency and security in the third sector.
Legacy systems often lack the capabilities of newer technologies, such as advanced data analytics, cloud integration and automated workflows. This means that nonprofits using outdated tech are missing out on opportunities to streamline their operations, enhance their data management, and improve their overall effectiveness.
Older systems can also create barriers to adopting new software or tools that could better support the organisation’s goals. As a result, these organisations may find themselves at a disadvantage, struggling to keep up with the impact other nonprofits are reporting.
How old tech could be holding you back
Using outdated technology can have a number of harmful effects on a nonprofit’s efficiency. Here are some of the biggest ways that old tech could be limiting your impact:
More Disruption
Older systems are more prone to failures. When things go wrong, it can take much longer to resolve issues, causing more disruption – especially if support is lacking for these systems.
More Work
As legacy systems often don’t ‘talk’ to each other, you may find yourself entering the same data into multiple platforms, wasting valuable time that you could be spending on your mission.
More Errors
Manual updates and input across different systems can increase the risk of inconsistencies. Without a single source of truth, making accurate decisions becomes challenging.
More Silos
Separate systems reinforce traditional organisational barriers. Enhanced collaboration across departments could significantly boost a nonprofit’s impact, facilitating innovation.
More Risk
Older unsupported and unpatched systems are vulnerable to cyber threats. Not-for-profits often hold sensitive donor information, and a data breach could be devastating.
Less Support
Many nonprofits rely on volunteers who may leave if they are frustrated by inefficient and outdated technologies. Maintaining a dedicated team is crucial for ongoing success.
The cost conundrum
Replacing technology is often seen as being a costly endeavour, which is a big part of why it’s often a low priority for many not-for-profit organisations. These organisations simply don’t have the budget to spare for non-essential tech upgrades.
However, as we’ve seen, moving away from separate legacy systems to modern, consolidated solutions can be key to reducing ongoing costs, while simultaneously empowering volunteers to maximise their impact. So, while an initial investment is necessary, the long-term savings and benefits could revolutionise the third sector.
Reliable, modern IT solutions
Don’t let outdated technology hold your nonprofit back. Partner with Reliable to modernise your IT infrastructure, enhance security, and maximise your organisation’s impact. Contact us to learn how we can help you combat this common IT issue, and create a more efficient, effective organisation.Â
