Microsoft Data Labelling and Classification

It’s essential that employees are able to access the data they need, while simultaneously protecting the information that’s most sensitive. And that can be achieved with Microsoft. Microsoft enables businesses to label and classify the data held within their 365 suite. This means that different controls can be applied to different information to enhance sensitive data security across businesses. 

What is Microsoft data labelling?

Data labelling is just what it sounds like: it’s a way of applying tags to your data which tell Microsoft what type of data it is.

There are two types of labels that can be applied to your data:

1. Sensitivity labels: This simply means labelling data based on how sensitive it is. For example, data may be general and safe for anyone to access. It could be confidential, or even top secret for select eyes only. 

2. Retention labels: This means labelling data based on what it refers to. For example, you may have guest financial data, business financial data, passport numbers, employee records, or press materials.

What is Microsoft data classification?

Data classification uses the labels that have been applied to each individual piece of content to group together data sets with similar levels of sensitivity or potential impact. It means that any data within *this* category gets treated in *this* way. This helps to prevent the sharing, transfer, amendment, or destruction (whether accidental or otherwise) of data that needs to be better protected. 

Why is data classification & labelling important?

When content is accurately labelled and classified, it means that different controls can be applied to each set of data within Microsoft 365. This ensures that specific data is highly protected, while leaving less sensitive information available to employees to help them perform with confidence. 

Protecting your data
Protecting organisational and guest data is critical. At Reliable Networks, we’re proud to be working with hospitality businesses to help them strengthen their approach to security. To find out more about how we can help you, get in touch with us at

Gregory Olczyk

Gregory Olczyk