Tools Guide – Microsoft To Do

Microsoft To Do takes the classic to-do list into the digital space. The cloud-based solution is the simple, convenient way to track, organise, prioritise, and stay on top of what you need to do. 

Whether it’s at work or at home, there’s always something that needs doing. And as you’ve probably already discovered, the best way to keep track of all those things is to use a ‘to-do’ list. A well-maintained list keeps you organised, on top of your tasks, and clear about what needs to be done.

There’s just one problem with the traditional to-do list: it’s not always in the same place you are. 

Enter Microsoft To Do. Launched in 2017, Microsoft To Do takes the classic to-do list into the digital space. The cloud-based solution is the simple, convenient way to track, organise, prioritise, and stay on top of what you need to do. It’s a powerful tool for working – and living – more efficiently. 

An increasing number of businesses are choosing To Do because of its cross-platform capabilities. As the software can be used on desktops, laptops, tablet devices, and smartphones, it means a list can be accessed from anywhere, at any time, from any device. Ultimately, it’s simple. In a world dominated by ever-advancing technology, businesses love the fact that To Do is easy for employees to use. 


Valuable features

Microsoft To Do is intuitive, and simply making use of the core to-do list feature can help your business operate more efficiently. However, to really maximise its power and get the most from your investment, there are a few specific features that all businesses should be looking to utilise:


  1. My Day

The My Day feature is an AI-powered tool that uses machine learning to make suggestions on how you structure your time. For example, if you regularly have a meeting at 9.00am on Monday, My Day will learn this and offer personalised, intelligent recommendations for associated tasks and events. 


  1. Lists

The Lists feature in Microsoft To Do allows you to create different to-do lists for tasks that fall under different, distinct categories. For example, you can create a list for a specific project, or a broader list covering all projects. You can create a personal to-do list, a shopping list, or anything else. 


  1. Sharing

Perhaps one of the best features for business, the sharing function allows you to instantly share your list with colleagues so that everyone remains on the same page. It’s even possible to delegate specific tasks to individuals, simply by typing ‘@name’, so everyone’s clear on their responsibilities.


  1. Outlook integration

As part of the Microsoft suite of products, To Do integrates seamlessly with Microsoft Outlook. And if your business uses Outlook for communication, it’s a feature well worth exploring. It allows any email to be transformed into a to-do task. All you have to do is flag the relevant email in Outlook. 


To Do vs Lists

If you’re thinking that Microsoft To Do sounds a lot like Microsoft Lists, you’d be right. Both are list management tools from the Microsoft 365 suite, and both help businesses to better manage their workload. The difference is that To Do focuses on organising and prioritising tasks at an individual level. Lists, however, focuses on providing a picture of what needs to be done on a particular project. 

No matter which one you choose, though, you can be sure your data is secure. To Do and Lists both come under the Microsoft 365 umbrella. This means that they have all the same security and compliance protocols in place as other leading Microsoft apps like Excel and Word. Opting for Microsoft task management solutions is the smart way to mitigate risk and increase data security through tech. 

Want to find out more about using Microsoft To Do to help your business work smarter and more safely? Get in touch with us here at Reliable Networks to find out how Microsoft 365 could help you. 




Gregory Olczyk

Gregory Olczyk