Why Backup Microsoft 365?

Every type of software comes with risks. Even Microsoft 365. Should something go wrong and you lose your valuable business data, it’s your responsibility to ensure you have an accessible backup. 

Thinking about implementing Microsoft 365 in your workplace? Or perhaps you’re already using it? Here’s a question we want to ask: why have you chosen Office 365 over other possible solutions?

Of course, there are many potential reasons. Perhaps you like the tools that come as part of your subscription. Or maybe you find the pricing to be just right for your business. Different organisations like Microsoft 365 for different reasons. However, there’s one primary reason that is usually up there near the top of everyone’s list: Microsoft 365 is one of the most secure productivity tools out there. 

It comes with a whole host of built-in security measures. It’s hosted in the cloud, on a remote server. It’s developed by one of the biggest names in tech. What could go wrong?

Actually, plenty. 

Microsoft 365 risks

Every type of software comes with risks. Even Office 365. And should something go wrong and you lose your valuable business data, it’s your responsibility to ensure you have an accessible backup. 

Microsoft’s Services Agreement states the following: 

“We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.”

But hang on a second. Isn’t Microsoft 365 already super secure? It is. It comes with a load of built-in safety features to help keep your data as secure as possible. For example, the data retention period in apps like OneDrive and SharePoint ensures that, should data be deleted accidentally, it can still be accessed for a period of time afterwards. This is typically set to 90 days by default. But what happens if the error isn’t noticed within the retention period? How would you get your critical data back?

That’s just one of the potential risks. Other risks may include:

1. Cyberattacks

Just because Microsoft is one of the biggest names in tech doesn’t mean it’s impervious to attack. In fact, as recently as March 2022, Microsoft was forced to address an event in which an account had been compromised, providing access to a well-known hacking group known as DEV-0537. Microsoft stated that their ‘cybersecurity response teams quickly engaged to remediate the compromised account and prevent further activity’, but as attacks become more sophisticated, risk is growing. 

2. Internal breaches

Whether intentional or not, data breaches caused by employee actions can and do happen. Sometimes, it’s simply down to a case of human error or lack of training. For example, an employee may click on a malicious link in an email believing it to be legitimate. Other times, intentional changes could be made to your data sets by former employees if their permissions have not been removed. Without having access to a backup, these activities could cause major issues for your business. 

Always back up your data

At Reliable Networks, we know that, should the worst happen, having an up-to-date backup of your business data can make a huge difference to how quickly organisations are able to get back on their feet. That’s why we’ve built our Reliable365 package, which offers continuous backups as standard. 

Microsoft 365’s fantastic security features are your first line of defence against attacks and loss. But don’t put all your eggs in one basket. Give yourself double the protection by partnering with us. We ensure your data is always backed up, protecting your entire Microsoft 365 suite around the clock. 

Gregory Olczyk

Gregory Olczyk